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One Stop Desk

Our team of Student Involvement Leadership Consultants (SILCs) are available Monday-Friday to help student organizations with general questions, connect you to CSI Drop-in Advising, and help you find ways to get involved.

The One Stop Desk is open in-person on the 3rd floor of Price Center East (map)

Fall 2021 Hours

Call or visit us in-person to speak with a SILC! 

  • Mondays, Tuesday, Thursdays, and Fridays 8am - 5pm
  • Wednesdays 8am - 6pm

Student Life Business Office Virtual Advising

Have questions about funding related to your student organization? Student Life Business Office (SLBO) Fund Managers can assist with: University funding, TAP financial modules, reimbursements, A.S. Operating Funds, travel funding, & general financial questions. For more information visit the Student Life Business Office's Student Organization Resources.

A.S. Funding

A.S. offers funding to undergraduate type student organizations. Please visit the A.S. Finance website and review the A.S. Funding Guide for further details. 

If you have additional questions regarding A.S. Funding, email both the A.S. Financial Controller at asvpfinance@ucsd.edu and the A.S. Senior Associate Vice President Student Organizations at avpstudentorgs@ucsd.edu

Virtual Resources

Zoom Pro Account

All UC San Diego students can claim their UC San Diego Zoom Pro account using their @ucsd.edu email account. 

Need to host a Zoom Webinar for up to 1,000 participants?

  • University Centers is providing access to a Zoom webinar license to registered student organizations – right now, all fees are being waived!
  • Allows view-only attendees and panelists who can share video and audio
  • Includes Q&A, Chat and Polling Questions with your attendees
  • Includes registration, reporting, and you can receive a recording of your event
  • Reservable through reservations.ucsd.edu or by emailing Adam Weaver at amweaver@ucsd.edu

Tips for Operating your Student Organization in a Virtual World (Adapted from VT)

 

Take advantage of tools like Zoom or Google Hangout for group meetings to discuss ongoing projects, and to offer more random opportunities to connect through discussions of less practical topics like your favorite snack or best show to binge-watch. You also might consider doing more developmental activities, like talking about your strengths or practicing your personal elevator pitches together.

MAINTAIN CONSISTENCY

Offer virtual meetings at times that closely mimic your regular schedule, depending on leader and member availability. Having a sense of routine can be helpful when people feel like life has been disrupted in a major way. If you would typically recognize graduating students or do an end of year debrief, find ways to still complete these functions.

GET CREATIVE WITH VIRTUAL OFFERINGS

Try to find ways to offer pre-planned events in an online format, like having a guest speaker share remarks during a Zoom call or having a showcase with individual performances on a Facebook Live stream. If you typically do service or community outreach, find ways to do more educational activities around the groups you serve or facilitate virtual fundraising events to support community organizations. Other creative ideas include:

Zoom Tips (Adapted from American University)

  • A few things to keep in mind to ensure you and your members have a safe, positive experience:
    • You can host up to 300 participants in your meeting or event
    • If you schedule an event and are hoping for selective participation, configure some of the privacy settings in Zoom, such as:
      • Requiring registration
      • Enable Waiting Room
    • Both phone or computer audio are an option, however you can force one or the other when setting up your meeting
    • If you are hosting an event, you may want to enable the option to mute participants on entry when setting up your meeting
  • General and E-Board Meetings tips:
    • Keep meetings short. Zoom fatigue is real. It is important to not meet to meet. We all have online classes, study groups, and Zoom parties to get use to. Make your meetings short, simple and fun. 
      • Tips on a well-run meetings:
        1. Plan out the meeting before time. Know what you are going to say and do before you enter the meetings. 
        2. Send out a brief agenda so everyone can come prepared to contribute. 
        3. Create a document or PowerPoint and share your screen. Research shows people lose interest faster when they are just staring at faces in boxes. Try presenting the meeting rather than just speaking to your members. Add your club logo to make it official! 
        4. Add more voices. Change it up. Make sure other E-Board and members are able to speak. 
        5. Don't meet to meet. Create a group chat on any platform to communicate meetings have been cancelled. And don't underestimate "paper" or email meetings, they can be just as effective if there isn't much to share. 

CSI: Student Orgs & Events

CSI Student Organization AdvisorsCSI Logo

Winter 2022 Virtual Drop-In Advising:

  • Mondays, Thursdays & Fridays: 9am - 12pm & 1pm - 4pm
  • Tuesdays 1pm - 4pm
  • Wednesdays 9am - 12pm & 1pm - 6pm

Visit the Virtual One Stop Desk:

Price Center East, level 3 (map) | (858) 534-7666

  • Mondays, Thursdays & Fridays 8am - 5pm, Thursdays closed 1pm - 2pm
  • Tuesdays 8am - 5pm
  • Wednesdays 8am - 5pm

Interested in making a reservation for a University Centers space? Check out their website for more information: University Centers Reservations


Follow @getinvolveducsd!