Register or Re-Register Your Student Organization

Advising

• Professional event-planning assistance
• Student organization advisors who can talk with you about goal setting, strategic planning, problem solving, and opportunities for organizational and personal growth
• Drop-in advising

Facilities

• Access to facilities for student organization tabling, meetings, and events
• Access to the Associated Students and Center for Student Involvement poster-making room
• A chance to apply for office space in the University Centers

Funds

• Eligible to request university funding for events and activities
• Eligible to host student org fundraisers
• Fund managers to oversee your on-campus student organization accounts

Tools

• CSI Front Desk website, a comprehensive student organizations online toolkit where you’ll find the information you need to complete organization transactions
• Ability to create a student organization website or a club e-mail address (once your organization is registered, request your Web or e-mail address)
• Opportunities to publicize your organization’s activities and events

Insurance

• The University of California has purchased an insurance program to cover Registered Student Organizations (RSOs) for most on-campus events. 
• The university pays for the insurance costs for covered events but RSOs are still responsible for making sure their on-campus event is registered with the insurance carrier.
• Click here to learn more.

Other resources

• A student organization mailbox and daily mail delivery during non-COVID times
• Access to the CSI Front Desk (Price Center East, Level 3) for space reservations, event-planning questions, consultations, and advisor appointments
• Student organization leader trainings and leadership resources

Graduate student organizations

• Learn about opportunities for funding beyond the Graduate Student Association

​​Start your student organization registration by selecting one Principal Member to initiate the online registration process for your student organization. The Principal Member who starts the student organization registration will also be listed as the President/Chair in the student organization registration portal.

Register a New Organization

1. Log into the registration portal using your student login information.
2. In the homepage select the green box “Register or Re-Register an organization for 2023-2024” to begin the process.
3. If you are a new organization, select “If your organization is not listed on the drop-down, register HERE as a new organization” below Organization Name
4. Fill Out the “Create New Student Organization” form.
   1. Be sure to review all the information to make certain it is correct.

Re-Register an Organization

1. Log into the registration portal using your student login information.
2. In the homepage select the green box “Register or Re-Register an organization for 2023-2024” to begin the process.
3. Choose your student organization’s name from the drop-down in the re-registration portal. Only student organizations who ended the previous academic year in “Current” status will appear in the drop-down and will be able to choose the re-registration option.
4. Fill Out the “Re-Register An Existing Student Organization” form.
5. Be sure to review all the information to make certain it is correct and make any necessary updates.

If registering a new student organization, create and choose a unique and clear name for your organization. You are required to review this document on Naming Your Student Organizations which outlines policies and guidelines pertaining to:

• Use of the University’s name in your student organization
• Use of duplicate student organization names
• The University’s branding guidelines for student organizations 

Each student organization is required to describe clearly and specifically the purpose of the organization. If the stated purpose is too vague or general, you will be contacted to provide more information.

Student Organization Category

Determine the purpose of your student organization and select a student organization category. Some student organization categories have additional registration requirements that could include:

• Specific affiliations, acquiring a Community Mentor, turning in rosters, waivers, and insurance forms, and other documents or special requirements

Student Organization Type

Your Principal Members determine your type of group. Your group is considered:

• An undergraduate organization and eligible for Associated Students funding if 100% of the principal members are undergraduates.
• A graduate organization and eligible for Graduate & Professional Student Association (GPSA) funding if 50% or more of the principal members are graduate students.
• A combined organization if at least 1 but fewer than 50% of the principal members are graduate students. Combined student organizations are eligible for Associated Students funding, but not eligible for GPSA funding.

To change your Student Organization Category or Type, email your CSI Student Organization Advisor to complete the change for you.

Select a minimum of 3 and a maximum of 8 currently registered and enrolled UC San Diego students to be your fellow Principal Members. The Principal Member who starts the student organization registration will send the email invitations via the registration portal to the other Principal Members. Send the Principal Member invite to their UC San Diego email address.

As part of the registration process, each Principal Member must:

• Complete the online CSI Registration Quiz on an annual basis
• Electronically sign the Principal Member agreement on an annual basis
• Attend the Tritons Together – ART of Inclusive Communication Workshop. If you previously completed the workshop, you do not need to take it again, even if the requirement was completed for a different student organization. Graduate student Principal Members are NOT required to take the workshop.

Principal Members (PMs) should familiarize themselves with the 23-24 Principal Member Agreement. Principal Members continuing from the previous academic year must complete all of the steps above annually.

Principal Members must enroll in the Tritons Together – ART of Inclusive Communication Workshop, a three-hour workshop. Workshops will be offered both virtually and in-person. Please check the calendar carefully to note which workshops are held in person.

The workshop is required for all undergraduate student Principal Members to complete. Graduate student Principal Members are NOT required to take the workshop.

Only students who are currently registered UC San Diego students may be Principal Members. If signing up as a Principal Member before Fall classes begin, you must enroll in Fall quarter classes before the registration system will allow you to complete the student organization registration process and/or enroll in a Tritons Together-Art of Inclusive Communication workshop.  

If you previously completed the workshop, you do not need to take it again, even if the requirement was completed for a different student organization.

Your organization must have an updated constitution on record. A constitution serves as a guiding document of operations for your organization. When you fill out the registration form you will be required to upload a constitution. Your constitution will be reviewed by CSI staff. 

A Community Mentor is a UC San Diego staff or faculty OR a member of the San Diego community that is familiar with the focus and purpose of your organization. Community Mentors should be able to attend general body meetings and events and provide support/resources. 

Community Mentors are not required for ALL student organizations but are highly encouraged. The following Student Organization Categories DO require a Community Mentor.

• Academic Department Affiliated
• Health Profession
• Interfraternity Council (IFC)
• Multicultural Greek Council (MGC)
• National Pan-Hellenic Council (NPHC)
• Panhellenic Association (PHC)
• Pre-Professional

Community Mentors must review the Community Mentor Resources Training and complete the Community Mentor Signature Page. Please find the organization you advise in order to sign the Signature Page. If you do not find their name, they have not registered their organization for this academic year.

Once you have completed all the registration steps, your status will change from “pending” to “ready for approval.” Your CSI Student Organization Advisor will be notified to review your registration. Please allow up to one week for your advisor to review your registration.

Double-check that the steps to have a currently registered student organization have been met:

• All student organization information is entered, and your constitution is uploaded
• All Principal Members have accepted their email invitations and entered all required information online
• All Principal Members have taken the registration quiz, electronically signed the Principal Member Agreement, and attended the ART of Inclusive Communication workshop
• Your Community Mentor signature page has been submitted electronically
• All required rosters, evidence of insurance, and additional forms have been submitted (if applicable)

After reviewing your registration, you will receive a confirmation email from your CSI Student Organization Advisor indicating that your student organization has moved to “current” status if all steps have been completed. Please allow up to one week for your advisor to approve your registration.