How to Reserve a Location for Your Student Organization Meeting or Event

Reserving Classroom Space for Meeting:

To reserve a classroom or lecture hall for your meeting, make a classroom space request. 

Important Policies: 

• • Usage Restrictions: 
    • Classrooms and lecture halls cannot be used for events. Per Registrar Office policy, Registrar managed spaces are available for student organization meetings only.
  • Simple Meetings Only: 
    • Classrooms and lecture halls may only be used for simple meetings. Simple meetings do not require a TAP. 
    • A simple meeting is defined as a closed meeting for student attendees with no food, funding, speakers, or other activities. 
  • Food Policy: 
    • Food is not allowed in classrooms unless you have special approval. 
    • To get approval, email the Registrar’s Office at Registrar-Scheduling@ucsd.edu.

• Reservation Timing: 
  • Reservations are not accepted more than 3 weeks in advance and confirmations will be sent up to 1 week before the meeting date, per Registrar Office policy.

Need Help? Questions about classroom and lecture hall reservations? Contact the Registrar’s Office at Registrar-Scheduling@ucsd.edu. 

University Centers:

• Reserve a room or space in Price Center, the Student Center, Student Services Center, Library Walk, Matthews Quad or other University Centers managed locations, here. 

  Important Policies: 

  • UC San Diego registered student organizations may reserve space up to six (6) months in advance. 
  • Only Principal Members may reserve space for their organization. 
  • All funding must come from the student organization’s account managed by the Student Life Business Office. 
  • A maximum of four (4) room or space reservations per organization are allowed for UCEN managed spaces. 

  For more information, please visit the following sites for more info: 

  • Reservation rates
  • University Centers room guide
  • Facility use policies and procedures

  Need Help?  

  For questions about reserving a UCEN-managed space, visit the Event Services and Reservations Desk, Monday through Friday, 8:00 a.m. to 5:00 p.m., on Level 3 of Price Center East. You can also email reservations@ucsd.edu

Recreation Facilities:

To reserve a space through recreation facilities for your events, reservations may be made Monday through Friday, from 8:00 a.m. to 4:30 p.m., at the Recreation Events Scheduling Office on the 4th floor of the RIMAC building, or online using the appropriate request form.

Reservable Spaces through Recreation: 

• Meeting Rooms available for rental
• LionTree Arena
• RIMAC Annex
• Main Gym
• Canyonview Pools
• Ball Fields (baseball and softball)
• Multipurpose Fields (may be used for concerts, flag football, lacrosse, rugby, soccer, softball, ultimate Frisbee)
• Natatorium (pool inside Main Gym)
• Outdoor Courts (basketball, tennis, and volleyball)
• Track and Field (with adjacent Spanos Training Facility

Rates & On-Campus Usage Policies 

• Rental Rate PDF
• On-Campus Organizations PDF

Need Help? 

Questions about reserving a Recreation Facilities? Contact the Special Events Reservations at (858) 534-8498 or sportsfac@ucsd.edu 

Programming Space Outside University Centers:

• Check out other campus event spaces you can reserve